Historic Libraries Forum statement on cuts to staff and services in libraries with Unique and Distinctive Collections (UDC)

We are alarmed by the growing number of reports about large, often publicly funded, cultural and heritage institutions with libraries holding nationally or internationally important unique and distinctive collections (as defined in RLUK 2014) proposing to make library and archives staff redundant. Whether or not a consequence of many staff in specialist libraries being furloughed over the last year, the proposed redundancies highlight a concerning perception of library and archives staff as being “non-critical” to the mission of the parent organisation.

Library and archives staff fulfil an essential role in managing collections to internationally recognised standards, safeguarding collections for the present and the future, and providing intellectual (whether digital or physical) access to those collections to their colleagues as well as the wider public. The obligation to manage, safeguard and provide access to collections is particularly strong where those collections are held in trust for the nation.

Without the specialist skills and knowledge that library and archives staff bring to an organisation, there is an increased risk to culturally valuable UDCs being neglected or worse: sold and dispersed for short-term financial gain. It reduces the capacity for curators to interpret objects with complex histories in their care, which in turn risks a severe loss of opportunity for the public to engage with these histories and objects.

We fully understand that in the current financial climate, adversely affected by the global pandemic as well as Britain’s exit from the European Union, difficult decisions must be made by cultural and heritage organisations of all sizes.

However, we would call upon the leaders of these institutions to carefully consider the severe and possibly irreparable loss of specialist skills and knowledge the cuts to libraries and archives staff and services would create, as well as the risk to national and international reputation that would follow from significant UDCs being neglected or sold.

We urge leaders to work with recognised professional bodies such as the Chartered Institute of Library and Information Professionals, the Archives and Records Association, and the Museums Association, as well as smaller specialist organisations such as ourselves to understand the full implications of proposals beyond immediate financial savings.


Historic Libraries Forum letter to the Royal College of Physicians regarding the proposed sale of books from the Dorchester Collection

Dear Professor Goddard and Dr Bullock

Sale of historic books from the Dorchester Library

The Historic Libraries Forum was concerned to learn of the proposed sale of some of the books from the Dorchester Library Collection to secure the Royal College of Physician’s financial situation. We understand that the books considered for sale may include one of the surviving copies of The Canterbury Tales, a psalter owned by John Dee, astronomer to Elizabeth I, and The Recuyell of Historyes of Troye by Raoul LefÈvre.

These books have been in RCP ownership for over 300 years, thus have survived earlier pandemics and world wars, yet are considered for sale now? These are challenging times for many organisations, but cherry picking particular treasures to sell from an established, donated collection is extremely short-sighted. The value of such books lies in keeping the collection together, where the story of how it was created and that relationship with medical history and the history of the RCP can be properly told.

Pre-Coronavirus the RCP celebrated its historic collections, joining the London Knowledge Quarter. The College hosted a highly successful exhibition of John Dee books which now appear to be among those considered for sale. The collections have attracted visitors to hire the building’s facilities, thus contributing to income generation while in situ. Selling books puts at risk the RCP’s Museum Accreditation, as well as attracting negative publicity and reputational damage, all of which will deter future visitors once this pandemic is over. Losing Accreditation would negatively affect the RCP’s ability to apply for funding grants in the future. Future donors to the RCP will be lost if they see that the College is prepared to dispose of bequests made in the past.

We would be more than happy to offer further professional advice during these discussions. Please do not hesitate to call upon us.

Yours sincerely,

Dr Jill Dye

On behalf of the Historic Libraries Forum


Historic Libraries Forum statement on proposed redundancies at the National Trust

The Historic Libraries Forum is extremely concerned to hear of recent proposals at the National Trust to make sweeping redundancies in its teams of specialist and lead curators across all regions. This will see the loss of the majority of its National Specialists (for furniture, pictures and sculpture, decorative arts, textiles, and photography), including the Libraries Curator Tim Pye and the 1.2fte post of Assistant Libraries Curator. These specialised roles will be replaced with ‘Senior National Curators’ who will be responsible for a wide variety of material objects which fall within their period of interest (16th century, 17th century, 18th century, and 19th-21st century). More broadly, there will be a general move away from specialist knowledge, focussing instead on providing a dynamic visitor experience, one which – surely – must be underpinned by the knowledge and interpretation provided by specialists.

The Trust’s collection of books and manuscripts, numbering some 600,000 volumes housed across 180 sites, is one of international significance which allows us to better understand the lives of their owners. The spectrum of social history which can be seen in the Trust’s properties (from grand stately homes like Blickling in Norfolk to humble farmhouses like Townend in Cumbria) is echoed in the Trust’s books: vast 18th-century Italian plate books reveal tales of Grand Tours and connoisseurship, whilst devotional books read by family servants hint at unexpected links between gentry and their staff. Specialist staff are key if these stories are to be (1) discovered and understood, and (2) presented to the public in the wider context of each property. Great work has been done in recent years to bring books to the fore in many Trust properties, both internally (cataloguing, exhibition and conservation) and externally (through collaborative PhD projects and the welcoming of researchers), allowing a new appreciation of the place of books in our national life over the centuries. The loss of these specialist posts threatens to wipe out that progress.

We realise that, like many heritage institutions, the National Trust finds itself in a worrying financial position. Difficult decisions must be made if it is to continue its most basic work of sustaining the physical landscapes and buildings under its care for future generations. At the same time it must be recognised that expert knowledge has to be central to its work, and that no single curator – however experienced – can have expert levels of knowledge about art history, furniture, textiles and books alike. Without staff who have the necessary expertise to interpret and care for the Trust’s diverse collections, it puts itself in the position of seeming to care little for its own cultural legacy.

Anyone who shares our concerns is encouraged to write to the following individuals at the National Trust: (Director-General) (Director of Culture & Engagement) (Curatorial & Collections Director)


NBK/COPAC Update for Historic Libraries Forum Members

The National Bibliographic Knowledgebase (NBK) underpins the new Jisc Library Hub Discover service, which is scheduled to entirely replace COPAC and SUNCAT at the end of July 2019. On Monday 10th June, Bethan Ruddock from Jisc gave an online update on what the NBK project means for historic libraries.  The webinar is now available to view in full here.  In this post, Jill Dye, (HLF chair) summarises some key points from the session.

COPAC and SUNCAT are vital tools within the UK library profession, brilliant for identifying specific titles in other repositories and, for some historic libraries, acting as back-up or stand-in for their own library catalogues. The announcement that these platforms were closing, therefore, caused worry to some HLF members, so we arranged for Bethan from Jisc to introduce the replacement service and answer some burning questions from those in historic libraries or with historic collections.

Bethan began by introducing some key terms. NBK is the “data lake” which underpins the Library Hub Discover service. It is this service which will replace COPAC and SUNCAT (among others), remaining free and open to everyone. While it is still in pilot and some of the search functions aren’t yet working, the potential benefit of the update is already evident (faceted searching, greater coverage of online materials, searches by region or consortium).

The root of members concerns is that data will not simply be migrated from COPAC/SUNCAT to NBK, for very valid reasons that Bethan outlined (permission must be sought, data needs to be current). This means that past contributors to those platforms who’ve not already been in contact with NBK should do so as soon as possible – data will not be moved across without that contact.

Bethan summarised some key points for existing and would-be contributors:

  • Anyone can request to contribute to the NBK whether they contributed to COPAC or SUNCAT or not.
  • If your collections are on COPAC and are static (i.e. not added to) you can request that the existing COPAC data be added to NBK (they need your permission to do this).
  • There is no time limit for sending data to NBK, but COPAC/SUNCAT will no longer be available after 31st July.
  • You don’t need perfect data to contribute. The minimum requirements are that the data is processable (not a PDF, but could be a spreadsheet) and that the title field is not blank.
  • You don’t have to contribute everything. You can just add your special collections if you decide that’s most important.

Bethan also explored some of the new features that data in the NBK would be able to provide. This includes, for example, some useful tools on how to assess the strength of individual collections. She also briefly demonstrated Library Hub Cataloguing, where MARC records can be shared. Jisc is also working on a simple online cataloguing tool with which volunteers could put data straight into NBK. This would be excellent for the many members struggling to justify the cost of a library management system (but we’re warned that it’s not a priority for this phase, so won’t appear until Q3 at the earliest).

To summarise, those worried about losing COPAC and SUNCAT for searching across multiple collections need not worry. However, data for some collections might not move across in time for the closure of COPAC/SUNCAT, so the coverage may be a little different for a while.

Those using COPAC as a library catalogue (Bethan’s example was the Cathedral Libraries project) need to be aware that data will not simply be transferred from one platform to another without permission, or without making sure that the data is up to date. Bethan demonstrated this very clearly using an example from York Minster library. In these situations, the advice would be to get in touch as soon as possible, because the NBK team are very keen to find a solution, and can’t do that without contact.

Bethan ended the session by reminding us that anyone with questions about the project, or about contributing data can email Thank you to all those who attended, and thank you to Bethan for leading the event.

View a recording of the session